MINUTES
Oracle Scho
ol District Governing Board Regular Meeting
Tuesday, April 10, 2007 6:30 p.m.
Oracle Ridge Boardroom, Oracle, AZ
1. Call to Order
Mrs. Harmon called the meeting to order at 6:33 p.m., Mr. Walden led the Pledge of Allegiance. Board members present were Mrs. Susan Beaman, Dr. Boyd Bosma, Mr. Mike Carran, Mrs. Elizabeth Harmon and Mr. Jack Walden, also present were Mr. John Clark, Mr. Dennis Blauser, Mrs. Dawn Ruiz, Mrs. Nanette Soule, Mr. Ron Harris, Mrs. Carmen Trejo and those who signed the guest register.
Mr. Walden moved and Dr. Bosma seconded that the Governing Board approve the agenda as presented.
Dr. Bosma requested item #12 - Discussion and possible action on procedures for revision of B Section Policies on Board meeting rules and procedures, be taken after item #6.
Mrs. Harmon moved and Mr. Carran seconded to remove items #12-Discussion and possible action on procedures for revision of B Section Policies on Board meeting rules and procedures, and #17- Executive Session per A.R.S. § 38-431.03(A) (1) Discussion or consideration of employment, assignment, and evaluation of Superintendent. The employee has been provided with written notice of the executive session and may request the discussion occur at a public meeting from the agenda. Discussion was held. Vote taken, Mr. Carran and Mrs. Harmon in favor, Mrs. Beaman, Dr. Bosma and Mr. Walden opposed, motion failed.
Dr. Bosma moved and Mr. Walden seconded that item #12 - Discussion and possible action on procedures for revision of B Section Policies on Board meeting rules and procedures, be taken after item #6 on the agenda as presented, Mrs. Beaman, Dr. Bosma, Mr. Carran, and Mr. Walden in favor, Mrs. Harmon opposed, motion carried.
Dr. Bosma read the call to the public and Mrs. Harmon opened the floor for members of the public to address the board.
[After each of the members of the public addressed the board, Mr. Walden asked for Mr. Clark to interface with the individual and find out what the concern is and bring it back to the board as an agenda item whereby the board can discuss it. Mr. Clark said he would do so.]
Terry McGovern, Oracle School District employee, read a statement signed by many district employees, which expressed their disappointment that all board members had not attended the scheduled special meeting/forum on April 4, 2007.
Nellie Doran, community member, read a statement expressing her gratitude of holding of board/staff workshop and her thoughts/opinion regarding other topics. (Statement attached to minutes as requested by Mrs. Doran)
Gennelle Day, Oracle district parent and member of PTO, read a statement, giving her opinion on the district, administration and Governing Board and her request that everyone put their focus on the children of the district.
Monika Bond, Mountain Vista teacher, read a statement, expressing her appreciation and support of the district administration.
Lori Tate, Mountain Vista teacher, read a statement, expressing her appreciation to board members who attended workshop; expressing her frustrations; and her appreciation of Mr. Clark.
Marlene Godbout, Mountain Vista teacher, addressed the board, with her opinion that the district is like a family and her wish that the Governing Board and administration continue to work together.
Joanna Soule, Mountain Vista teacher, read a statement, expressing her support and appreciation of the administration and hope that board members make decisions for the benefit and well being of students.
Kathy Brown, Mountain Vista teacher, read a statement, expressing her thoughts that the district is in the best shape ever, and her satisfaction with the school and its leadership.
Marney Fairbanks, PTO member, parent and community member, read a statement, expressing her frustrations and her opinion that the resignation of board member(s) is in order. Ms. Fairbanks also read a statement addressed to the board, written by Deanna Apodaca.
Ellen Galloway, Oracle parent, community member and taxpayer, read a statement expressing her regard for the school board and her support for the administration.
Dennis Blauser, Mountain Vista Principal and parent, read a statement urging the board to focus on the students and business of the district and inviting board members to come talk to him.
Alicia Bristow, Hands Across the Border (HATB) Executive Director and community member, requested the board discuss the HATB program and also commented on the professional staff working for the Oracle school district and the wish that board members work together.
[A copy of the statements read at the meeting has been requested from individuals who addressed the board. The copies that were sent to the district are filed in the board packet]
A brief discussion was held regarding clarification of how the “Call to the Public” is handled.
Mrs. Beaman commented that she did not attend the forum on April 4, due to a previous out of state commitment with the Flowing Wells High School band.
March 6, 2007 Regular Meeting
March 28, 2007 Special Meeting
# 7035 Expense $ 13,745.46 Payroll # 25 $ 106,431.51
# 7036 Expense $ 32,450.75 Payroll # 26 $ 101,429.85
# 7037 Expense $ 23,589.89
Laser printer – for Math Lab from Bob Springer Project Catapult Math Tutoring Program
Twenty Dollars from Oracle Land and Home for Child Find
Mr. Walden moved and Dr. Bosma seconded that the Governing Board approve the consent agenda as presented, all in favor, motion carried.
Mr. Walden nominated Dr. Bosma for president. Dr. Bosma stated he realized there was a need for the district to move forward with a president and realized the suggested alternative was not good and declined the nomination for president.
Dr. Bosma nominated and Mr. Walden seconded Mrs. Susan Beaman for president.
There were no other nominations, vote taken, all in favor of Mrs. Beaman for president.
Mrs. Beaman took over presiding of the meeting.
Mr. Walden nominated and Dr. Bosma seconded Dr. Boyd Bosma for board clerk.
Mr. Carran nominated and Mrs. Harmon seconded Mrs. Elizabeth Harmon for board clerk.
Mr. Carran stated his opinion of the value of a community district and the importance of considering Mrs. Harmon for clerk.
Vote taken for Dr. Bosma for clerk, Dr. Bosma, Mrs. Beaman and Mr. Walden in favor. Dr. Bosma took over as clerk of the board for the remainder of the meeting.
Informal discussion was held.
Dr. Bosma moved and Mr. Walden seconded that the Governing Board hold a special meeting/workshop on April 23, 2007 at 6:30 p.m. to continue the process to review the policies as included in the board packet and any additional policies the board may wish to include tonight to be reviewed for consideration for a First Reading in May. Dr. Bosma also requested a new policy BEDBB be added to the list of policies to be reviewed. Vote taken, all in favor, motion carried.
Mr. Walden moved and Dr. Bosma seconded that the Governing Board adopt policy BEDBA – Agenda Preparation, as presented, all in favor, motion carried.
Dr. Bosma moved and Mr. Walden seconded that the Governing Board discuss Policy CBI and CBI-E Evaluation of Superintendent. Discussion was held and Dr. Bosma expressed his opinion that everyone should thoroughly understand the policies.
Dr. Bosma moved and Mr. Walden seconded that the Governing Board put CBI-E in the mix with the “B” policies for discussion and review, Mrs. Beaman, Dr. Bosma, Mr. Carran and Mr. Walden in favor, Mrs. Harmon opposed, motion carried.
Dr. Bosma moved and Mr. Walden seconded that the Governing Board review policy DDA - Funding Sources Outside the School System and that the Superintendent develop procedural regulations to deal with the policy.
Mr. Clark stated he needs clarification from board regarding funding source and he also expressed his understanding of funding sources “outside” the school system.
Discussion was held with suggestions of the type of guidance to be included in the regulation.
Vote taken, all in favor, motion carried.
A short recess was taken, at 8:17 p.m., the meeting resumed at 8:29 p.m.
EGAEA – Electronic Mail
EGD – Use of Technology in Office Services
Mr. Walden moved and Dr. Bosma seconded that the Governing Board accept the above listed policies for first reading and include the policies with the “B” policy future workshop meetings for further review prior to adoption.
Discussion was held and Mr. Walden and Dr. Bosma expressed their thoughts on having time to thoroughly discuss the above policies prior to adoption. Vote taken, all in favor, motion carried
Mr. Walden moved and Dr. Bosma seconded that the Governing Board set a date for the Open Meeting Law training. Discussion was held and all board members agreed the date of Monday, May 14, 2007 was best from 6-8 p.m., which will be held at the Oracle Ridge boardroom and presented by Chris Thomas of ASBA. Vote taken, all in favor, motion carried.
New Business
Mrs. Beaman requested the board move item number 16 to be the next item of business. There were no objections.
Mr. Walden moved and Mr. Carran seconded the board go into executive session per A.R.S. § 38-431.03 (A) (3) to obtain legal advice from the Board’s attorney regarding employment terms of the Superintendent’s Contract, all in favor, motion carried.
The board and Mr. Ron Harris, Pinal County Deputy Attorney, went into executive session at 8:37 p.m.
The board reconvened into open session at 9:45 p.m.
Dr. Bosma moved and Mr. Walden seconded that the Governing Board notify ESI of its intent to terminate the ESI Client Service Agreement with the Oracle School District for the 2007/2008 School Year.
Discussion was held and Mr. Clark and board members expressed their opinion on the pros and cons of the district contracting with ESI.
Vote taken, Mr. Walden and Dr. Bosma in favor, Mrs. Harmon and Mr. Carran opposed. Mrs. Beaman abstained, motion failed.
Mrs. Harmon moved and Mr. Carran seconded to automatically renew the ESI Client Services Agreement with the Oracle School District.
Discussion was held and Mr. Clark explained that based on the terms of the agreement if no notice to terminate is given the agreement would automatically renew for the 2007-2008 school year.
Vote taken, Mrs. Harmon and Mr. Carran in favor, Mr. Walden and Dr. Bosma opposed, Mrs. Beaman abstained, motion failed.
14. Approval to renew Participation Agreement between Oracle School District (OSD) and Arizona School Boards Association Insurance Trust (ASBAIT) for the 07-08 school year.
Mr. Walden moved and Dr. Bosma seconded the board renew the Participation Agreement between Oracle School District (OSD) and Arizona School Boards Association Insurance Trust (ASBAIT) for the 07-08 school year.
Mr. Clark recommended the approval and expressed the districts satisfaction with the ASBAIT benefits.
Vote taken, all in favor, motion carried.
15. Ratification and Approval of Out of District Student Overnight Trips
a. Ratify Connections – Student/Mentor trip to Camp Grace in Pinetop, AZ March 23-25, 2007
b. Honor Roll Trip – Roosevelt Lake – May 20-21, 2007
c. 8th grade trip – Six Flags California May 11-13, 2007
Dr. Bosma moved and Mr. Walden seconded that the Governing Board ratify/approve the above listed (a., b., and c.) trips. Mr. Blauser addressed the board and stated the Honor Roll Trip date has changed to May 6 through May 7, 2007.
Vote taken, all in favor, motion carried.
Mr. Walden moved and Dr. Bosma seconded that the Governing Board have discussion and possible action, and to include an executive session, per A.R.S. 431.03 for the purpose of evaluating the superintendent, and to include a review of the Superintendent’s Contract, in accordance with Policy CBI.
Discussion was held and there was clarification as to whether or not the motion was to have the evaluation tonight. Mr. Walden expressed his intention to have board members take home items to read and complete and bring to the next meeting at which time the evaluation would take place.
Board members expressed their thoughts regarding the motion. Vote taken, Dr. Bosma and Mr. Walden in favor, Mrs. Beaman, Mrs. Harmon and Mr. Carran opposed, motion failed.
Dr. Bosma moved and Mr. Carran seconded that the Governing Board approve the Out of State Travel and Conference Attendance for Kindergarten Teachers and Paraprofessionals to attend Staff Development for Educators - National Kindergarten Teacher Conference, July 9-12, 2007, in Las Vegas, Nevada, all in favor, motion carried.
Dr. Bosma moved and Mr. Walden seconded that the Governing Board approve the School Resource Grant for submission as presented, all in favor, motion carried.
Mr. Walden moved and Dr. Bosma seconded that the Governing Board submit for ASBA consideration the proposal for ASBA Action item as submitted by Mr. Walden. Discussion held.
Mrs. Beaman excused herself for a moment and was not present for the vote. Vote taken, Mr. Walden and Dr. Bosma in favor, Mrs. Harmon and Mr. Carran opposed, motion failed.
Mr. Blauser reported on the following items:
Mrs. Beaman returned to the table.
Mr. Clark reported on the Staff Workshop held April 4, 2007 and referred to the notes/comments that were included in the board packet and encouraged board members to review information.
24. Board Report
Board members reported on the following:
a. Report on February 2007 Legislative Seminar Attended by Dr. Bosma and Mr. Walden – Dr. Bosma commented there was not much time for the board members to interact with legislatures as many were going into committee that day. A joint written report submitted.
b. Report on ASBA Legal Seminar Attended by Mrs. Beaman she reported she attended all the sessions and gave some of the budget information that was shared at the conference. A written report submitted.
c. Report on Hispanic Conference Attended by Mrs. Harmon – Mrs. Harmon reported the conference was valuable and provided much information regarding cultural and diverse issues. She left the conference booklet for board members to review if they wished.
25. Future Meeting Dates & Topics:
May 8, 2007 Regular Meeting; April 23, 2007 at 6:30 p.m. for the “B” Policies. Special Meeting for 07/08 Budget Planning – tentatively scheduled for Thursday, April 26, 2007 at 6:00 p.m.
Mr. Carran asked the topic of tracking data of high school students be included in a future meeting for discussion.
Dr. Bosma asked to schedule a meeting with the attorney regarding legal issues that may come up on May 8, if we need a discussion on salary, to have on the agenda for May 8 in the event it is needed. To have an executive session with the attorney regarding any legal issues we may have regarding the superintendent’s contract. Suggest before regular meeting.
Mr. Carran requested topic regarding recognition of students be included.
It was agreed to forego the Meeting Evaluation.
26. Adjournment
26.Mr. Walden moved and Mr. Carran seconded that the Governing Board adjourn the meeting at 11:15 p.m., all in favor, meeting adjourned.
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Board President Board Member
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Board Clerk Board Member
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Board Member
Minutes approved on ____________________________________